Groups & Functions

Important Group Information

Everything your group needs to know before you book with us: accommodation, conference spaces, catering, payments and the house rules. Please read through and pass this on to your group organiser.

01 About your accommodation
  • All units are fully self contained with kitchen and bathroom facilities.
  • Linen is supplied on all beds. Beach towels are not supplied.
  • Guests have free use of the 25m indoor heated pool, spa and steam room during their stay, and complimentary pool towels are available.
Adding rooms later? If extra rooms are added after the initial booking is made, pricing may differ. We operate on dynamic pricing, which changes every day depending on occupancy.

View our accommodation Take a virtual walk-through

02 Conference rooms & auditorium

Capacities & dimensions

Space Maximum capacity Dimensions
Conference Room 1150 persons
(Rooms 1, 2 & 3 combined)		6.7m × 11.3m
Conference Room 26.7m × 11.2m
Conference Room 36.7m × 7.6m
Conference Room 545 persons6.0m × 12.6m
Auditorium500 persons30.0m × 15.0m (8.0m high)
Marquee160 persons—
Private Dining Room120 persons—

Conference Rooms 1 & 2 sit next to each other and the walls between them can be opened up to form larger rooms. Conference Room 5 is completely separate.

Complimentary spaces. The Marquee is complimentary if you are staying onsite, and the Private Dining Room is included at no charge while your group's meal service is running. Both still have to be booked in advance and are subject to availability.

What's included

  • All conference rooms are equipped with 55 inch flat screen TVs.
  • Wi-Fi is complimentary for all conference delegates.

Conditions of use

  • Half day rates apply to 6 continuous hours or less, not split hours across the day.
  • There is a 12am cut-off for use of the conference rooms, auditorium and marquee.
  • No food is permitted in the conference rooms or auditorium at any time.
  • Surcharges may apply for rooms left in an untidy manner.
03 Catering menu options

All meals are served buffet style, and your group chooses one option per meal service with our catering team closer to the date.

Hot breakfast

  • Hot buffet

Continental breakfast

  • Continental buffet

Takeaway lunch

  • Sandwiches
  • Wraps
  • Rolls

Dine-in dinner

  • Roast with vegetables
  • Stir fry / curry
  • Cottage pie
  • Lasagne
  • Any hot dine-in lunch option

Dessert

  • Chocolate mousse
  • Apple danish with custard
  • Cheesecake slice
  • Chocolate cake
  • Sticky date pudding with caramel sauce

Morning tea

  • Assorted muffins
  • Assorted biscuits
  • Fruit platter

Afternoon tea

  • Mini pastries
  • Cake slices
  • Cheese & crackers platter
  • Fruit platter

Beverages

  • Tea & coffee station
  • Juice
  • Soft drinks
  • Bottled water
  • Sparkling water
04 Catering

All meals are served buffet style in our Private Dining Room.

  • All persons in the group must have the catering option if catering is to proceed.
  • The minimum group size for catering is 20 persons.
  • All persons must arrive at the allocated meal time. Multiple meal sittings may be required if your group size exceeds capacity limits.
  • Final catering numbers are due no later than 10 days prior to your arrival date, and catering is subject to availability.
  • If you have suggestions for the type of meal you would like served, please advise and it will be reviewed for approval. Otherwise the menu is written by our Catering Manager.
Please note. We are a non licensed premises, so BYO alcohol. Intoxication will not be tolerated. Our kitchen is not available for customer use or for self catered meals.
05 Children's pricing & dietary requirements

Children's catering rates

AgeCharge
12 months and underFree
1 – 3 years$5.00 per meal
4 – 12 years50% of the full rate
13 years and overFull rate

Special dietary requirements

Medically diagnosed special dietary requirements (for example gluten free, intolerances, allergies) incur a surcharge of $5.00 per person per meal. Special diet meals are served by our Catering Team Leader on duty, and it is the customer's responsibility to make themselves known to our staff.

Late additions. Any additional persons added after your final details are submitted 10 days prior to arrival incur an additional $10 per person per meal surcharge.
06 To proceed with a booking

To proceed with a booking we require:

  • Your group name, contact person, postal address and mobile number
  • Arrival and departure dates
  • The number of rooms and each type of room you wish to book
  • All meals you wish to have included as part of your package
  • The dates and times of use of the conference rooms
Once you accept your quote online we make an unconfirmed booking for you straight away and email you an invoice for the deposit. Reservations stay unconfirmed until the deposit is received.
07 Deposit, payment & security bond
  1. Once your quote is accepted we make an unconfirmed booking and email you a deposit invoice.
  2. The deposit is $100 per cabin and $50 per campsite, payable within 2 weeks of the invoice, to secure your reservation and any church discount. If it is not received we will be in touch, and an unconfirmed booking can be cancelled.
  3. Once the deposit is paid, 50% of the accommodation is due 3 months prior to arrival (as soon as possible if you book inside that time).
  4. The remaining balance must be paid prior to arrival, before keys are handed over, and is payable by EFT, cash, EFTPOS, Mastercard or Visa.
Security bond. A $1,000 security bond is required, paid prior to or on arrival, and is refunded on departure provided the Code of Conduct has been followed. Deposit and bond funds may be applied towards the cost of repairing any damage caused by a member of your group.

All prices include GST and are subject to change.

08 Cancellation conditions
Group size More than 4 weeks before arrival Up to 10 days before arrival
More than 20 cabins & campsites Cancel more than 20% of cabins and campsites without penalty Cancel up to 20% of cabins and campsites without penalty
20 cabins & campsites or fewer Cancel without penalty up to 10 days prior to arrival
Within 10 days of arrival, nothing can be cancelled without penalty. Cabins and campsites cancelled from then on are charged at the full rate, so all numbers must be final 10 days before your event.
09 Code of conduct

A responsible adult must be nominated as your Group Manager, and agrees to assist with all conduct and security matters concerning your group. This assistance is essential between 9.00pm and 8.00am.

Breaches of the code of conduct

  • Loutish behaviour by any member of your group.
  • Noise emanating from a unit after 10.00pm. This breach may result in the eviction of your entire group, with no credit or refund granted.
  • Excessive noise after 10.00pm from a room containing more persons than indicated on the rooming list (a double breach).
  • The excessive use of alcohol or offensive language.
Group Manager responsibilities. The Group Manager is not permitted to depart the WSLR grounds while any member of the group remains on site, and the Group Manager's nominated mobile phone must not be switched off at any time during your stay.
10 Check-in, check-out & facilities
 Monday to SaturdaySunday
Check in2.00pm – 8.00pm2.00pm – 5.00pm
Check out8.00am – 10.00am
Pool hours8.00am – 8.45pm8.00am – 5.45pm
  • If your arrival time is likely to be outside these times, please advise reception.
  • Late check out is available on request, subject to availability.
  • The pool is closed 3.30pm to 7.30pm Monday to Friday during NSW school terms for swimming training.
  • Other sporting facilities are available at a discounted hire fee.
  • No pets.
11 Final confirmation details
Final numbers and details for your accommodation are due 10 days prior to your arrival date, and final catering numbers no later than 10 days prior to arrival.
12 Come and see the resort

Organisers are always welcome to visit us before booking, and we would love to show you around.

A site inspection takes about half an hour and covers the conference rooms, the auditorium, the marquee lawn, the private dining room and a sample of the accommodation, so you can picture exactly how your event will run. We can also walk through catering, room set ups and arrival times while you are here.

Site inspections are by appointment at a date and time that suits you, including outside office hours by arrangement.

To book a site inspection

If you cannot get to us before booking, there is a full virtual walk through of the resort below.

Start the virtual tour

13 Other information
Exclusivity. You do not have exclusivity of the resort. There will be other holiday makers and permanent residents on site during your stay.

For things to see and do, restaurants and dining, events, maps and itineraries throughout the Wollongong and Illawarra region, visit www.visitwollongong.com.

Find us on the map

Would you like to meet with one of our staff to discuss your next function at the resort? A meeting can be arranged at a date, time and venue convenient to you, just let us know.

Questions about your group booking?

Phone 02 4283 6999
Email functions@wslr.com.au
Address 201 Pioneer Road,
Fairy Meadow NSW 2519

All prices include GST and are subject to change.